Study Abroad Checklist
Phase One: Researching Programs (approximately 12 month in advance) Explore available Programs. Research locations, courses offered and cost. Schedule an appointment with the Study Abroad Office to discuss programs available, requirements to
apply, and application process.
Meet with your Academic Advisor to
discuss academic matters related to studying abroad.
Phase Two: Apply for Programs (approximately 6 months in advance) Obtain Approval from UTEP: Click "Apply" button next to program. Fill out online Approval Form .
Apply for (or renew, if necessary) your Passport .
Phase Three: Conditional Acceptance (approximately 4 months in advance) Apply for a student visa if
necessary. Check visa
requirements for your host country. Get the courses you plan to
take abroad pre-approved by the appropriate department(s). Attend Mandatory Pre-Departure
Orientation. Register for Study Abroad classes at
UTEP. Purchase International Health
Insurance. Make travel arrangements to your host
country (after you receive your acceptance letter and student visa). Secure housing in your host country.
Schedule classes at your host
university (if possible).
Phase Four: Preparing to leave (approximately 1 month in advance) Review the Study Abroad Packing List. Make sure you have a credit and debit
card which can be utilized overseas.
Contact your financial institution to inform them that you will be out
of the country for an extended period of time. Make several copies of all your
important documents: passport, visa, tickets, travel passes, health insurance
information, medical records, prescriptions, emergency contact numbers and host
institution acceptance letter. Bring the
originals in your carry-on luggage, pack one copy in your suitcase and leave
one copy with a responsible family member. After packing, walk in and out of your
house three times with all of your luggage to make sure you can handle your luggage
on your own—If you cannot, you have packed too much!
Confirm your travel arrangements.
Phase Five: While Abroad Check your UTEP email address at least
once a week for important information updates from the Study Abroad Office and
your academic departments.
Do NOT enroll in any classes that have
not been pre-approved. Email both your
Study Abroad Advisor and Academic Advisor to get approval to take any course
that was not pre-approved.
Phase Six: Upon your Return (Non ISEP Participants) Have your Official transcript sent to: Study Abroad Office The
University of Texas at El Paso 500 W. University Ave. Academic Services
Building, Room 218; Mail Code 00758 El Paso, Texas 79968 Complete the Credit Processing
Session. Complete the Program Evaluation: Login to your account, click on "online forms" fill out EVALUATION FORM. Submit 10 high quality pictures from your experience via our Flickr page.
Also submit a one page descriptive summary of your stay to the Study Abroad Office email: email@example.com .
Visit the Download Forms section of the website for directions in regards to the photo submission and one page summary.